- Industry ,
- Mailing, USPS, Postal Regulations
Print and Mail Production Built for Financial Services
One production partner for every piece of mail your institution sends. Regulated correspondence and growth campaigns, produced with the same security, accuracy, and accountability.
More Vendors, Less Accountability
Financial institutions often spread their mail across multiple vendors, each handling a different piece of the process or a different type of mail. The more vendors involved, the harder it is to maintain consistent security standards, clear ownership, and a single chain of custody for the sensitive customer data that runs through every program.
Hit Every Disclosure Deadline
Produce required notices on regulated timelines, from change-in-terms letters to annual privacy notices to year-end tax documents.
Personalize With Account Data
Run VDP with validated account, balance, and transaction data so every statement and notice reflects the right activity for the right customer.
Protect PII End to End
Certified programs that run through SOC 2 Type II, HIPAA, and NIST certified production environments with a documented chain of custody.
Scale with Ease
Access production capacity for millions of statements every cycle, plus disclosures, cross-sell offers, and event-driven notices.
Move Your Programs with Zero Disruption
We know that switching mail providers is high stakes. A missed statement run or a data processing error during transition is not acceptable.
That’s why we built an onboarding process designed to eliminate risk at every stage.
Step 1
Discovery
Map your programs, data, compliance requirements, and schedules in detail.
Step 2
Setup
You meet your team, send us samples of your documents, and we build your custom app and the automated system that handles your files each run.
Step 3
Validation
We run test production, and you review the output against your existing standards before anything goes live.
Step 4
Migration & Go Live
Programs move over in stages, and your dedicated account team takes ownership with full documentation and proven workflows.
Case Study
How a Financial Institution Modernizes Regulatory Communications by Partnering with mailing.com
Data Intake and Mapping
Every program starts with getting your data right. Files come in through encrypted transfer, run through our intake process, and get mapped to the production specs of your job. Address validation, formatting checks, and field-level verification happen up front so nothing problematic moves downstream.
List Creation
Targeted mail starts with a clean, accurate list. Our team builds and maintains audience lists, applies suppression and deduplication rules, and keeps records updated through every cycle. The result is targeting that holds up across campaigns and recurring programs.
Design and Layout
From templates to one-off creative, our design team prepares production-ready files built around your brand standards and postal specs. Files are tested for press performance, color fidelity, and USPS compliance before anything moves into production.
Personalization & Variable Data Printing
Variable data printing applies account-specific information to every piece of mail, from balances and policy details to offers and recipient-level content. Our team manages the logic, versioning, and merge processing so personalization holds up at any volume.
Printing
High-speed digital and offset presses run in our facility, scheduled and verified by the same team that owns the rest of your program. Press checks, color management, and in-run quality verification happen on every job, no matter the run length.
Envelope Conversion
Custom envelopes are manufactured on-site for projects that require specific sizes, windows, or security features. Bringing this in-house keeps timelines tight and gives your program a single point of accountability for materials and production.
Mailing
Once printed, mail moves directly from production to postal preparation. Presort optimization, postal logistics, and USPS handoff happen on our floor, which keeps custody intact from press to post and shortens the path to in-home dates.
USPS Verification
On-site postal verification confirms every piece meets USPS standards before it enters the mail stream. Address validation, barcoding, and compliance checks happen in our facility, which prevents the rework, delays, and rejections that come with off-site verification.
Security and Compliance at Every Stage of Production
Every step of your mail program runs through a controlled, certified environment. Data is encrypted in transit, stored in access-controlled systems, and processed under role-based permissions. Printed materials follow a documented chain of custody until they reach USPS and every stage is logged, monitored, and tied to named accountability.
Security and Compliance StandardsScale with Ease
Scalable capacity supports growth without changing security or compliance posture.
Redundant Production
Mirrored production sites ensure continuity and uninterrupted delivery during peak demand.
Operational Controls
Sensitive customer, financial, and health data is protected through standard operating procedures.
mailing.com consolidated our entire mail operation in 60 days, cut turnaround by 25%, and gave us 100% compliance with verifiable proof-of-mailing on every regulatory notice. It’s the visibility and security we never had with our old vendors.
VP from National Financial Institution
Have a Project in Mind
Our team of mailing experts is standing by to help.
What Financial Institutions Produce with mailing.com
We support the full range of print and mail programs that banks, credit unions, and investment firms run.
Account statements
Card statements
Year-end tax documents
Annual privacy notices
Welcome kits
Terms notices
Pre-approval offers
Investment reports
Distribution notices
Maturity notices
Fraud alerts
Overdraft notices
Trade confirmations
Proxy statements
Prospectus mailings
Cross-sell campaigns
Account closing notices
Rate changes
Frequently Asked Questions
What types of mail does mailing.com produce for financial institutions?
We produce account statements, tax documents, regulatory notices, loan correspondence, acquisition campaigns, cross-sell programs, onboarding packages, and retention mailings. We work with banks, credit unions, lenders, and other financial institutions.
Can mailing.com handle both required customer mail and marketing campaigns?
Yes. We run transactional and marketing mail through the same operating model, which means your account statements and your acquisition campaigns are produced by the same team with the same quality standards and security controls.
How does mailing.com protect customer financial data?
All data is transmitted through encrypted channels, processed in access-controlled systems with role-based permissions, and produced in facilities certified under SOC 1, SOC 2, HIPAA, and PCI DSS v4.0. Chain of custody is documented from data intake through USPS handoff.
Can you produce and deliver 1099s and other tax documents within IRS deadlines?
Yes. We produce year-end tax documents with financial-level data accuracy and build production schedules around IRS mailing deadlines.
Can you personalize marketing campaigns by account type and product?
Yes. We support variable data printing across large customer files, including account type, product holdings, balance tiers, geography, and customer tenure.
Can mailing.com support high-volume statement programs?
Yes. Our production infrastructure is built for high-volume, recurring programs. We support institutions producing hundreds of thousands or millions of mail pieces per cycle with consistent quality and on-time delivery.
Let’s Talk About Your Mail Program
Whether you are looking to move an existing program or set up something new, we would like to hear about what you need. Tell us about your mail volume, your document types, and your compliance requirements, and we will put together a plan.
- Industry ,
- Mailing, USPS, Postal Regulations
Certified Mail for Regulated Industries: A Compliance Guide
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- Industry ,
- Mailing, USPS, Postal Regulations ,
- USPS Regulations