HIPAA-Compliant Transactional Print & Statement Mailing Services
mailing.com owns your secure and compliant mail programs end-to-end, from data through delivery. Connect with our team of mail experts to discuss requirements, pricing, and next steps.
Let’s talk about your mail
Compliance was non-negotiable for us, and most vendors treated it like a checkbox. mailing.com treated it like the foundation. Our statement runs are accurate, on time, and handled by our dedicated team at mailing.com, who actually pick up the phone and answer emails with urgency.
Angie, VP of Operations, National Healthcare System
Every Piece of Mail Carries Protected Health Information
Healthcare mail involves PHI in nearly every file. EOBs, billing statements, claims correspondence, and member communications all carry data that is regulated at the federal level and carries serious penalties if it’s mishandled. At the same time, programs like open enrollment, patient acquisition, and wellness outreach need the same production reliability. Splitting these across vendors means splitting accountability for the data that matters most.
Hit Every Regulated Deadline
Produce required notices on regulated timelines, from plan change letters to annual privacy notices to year-end tax forms.
Personalize With Account Data
Run VDP with validated demographic, clinical, and plan data so every piece reflects the right care, the right benefit, and the right person.
Protect PHI End to End
HIPAA-compliant production environments backed by SOC 2 Type II and NIST certifications with a documented chain of custody.
Close gaps in patient care
Mail-based outreach across full patient and member panels, targeted to who needs which screening, refill, or visit.
Every order is custom built for your business
No two mail programs are alike, so we price yours around what it actually takes to run.
Volume and frequency
How many pieces you send, how often they run, and how volumes change from cycle to cycle.
Formats and materials
Statements, letters, postcards, and inserts, along with the envelopes and paper stock behind them.
Postage and delivery
Mail class, presort, and the delivery timelines your program needs to hit.
We’ll walk through each of these on your discovery call so you know exactly what to expect.
Hello again, Alex Rivera!
Digital Visibility
at Every Stage
Our communication and technology is built so you always know where your mail stands without having to chase anyone down for an answer.
Learn About Our Digital Platform
Portal: Real-Time Job Tracking & Approvals
Monitor, track, resolve, and approve each job in real time. Visibility from data processing through USPS pickup.
Vault: Secure Document Management
Password-protect and personalize online customer access to statements, invoices, and notifications. Anywhere, anytime, any device.
One Accountable Partner For All Your Healthcare Printing and Mailing Needs
Industrial-scale production and fulfillment with clear accountability at every step.
Postcards
Envelopes
Self-Mailers
Statements
Bills
Invoices
eStatements, eDelivery, SMS
HIPAA Compliant Documents
Regulatory Notices
Year-End Tax Forms
Insurance Notices
Marketing Letters
Lab Test Results
Discharge Instructions
Patient Satisfaction Surveys
Explanation of Benefits (EOB)
Explanation of Coverage (EOC)
Policy Cancellation Notices
Consumer Privacy Notices
Certified Mail Documents
New Patient Welcome Packets
Treatment Instructions
Payment Reminders
And more!