Direct Mail Data & Mailing Services

We partner with the industry’s top data supplier to get you the best direct mailing lists for your campaign. This gives you access to the largest, most accurate and up-to-date information available, allowing you to customize the perfect mailing list with dozens of options. And our data processing software allows us to accurately get your mailing list ready to meet USPS standards, maximizing postal discounts. These two processes are the “meat and potatoes” of your direct mail campaign!

How Do Direct Mailing Services & Data Work Together?

Producing a quality direct mail marketing campaign takes a lot of teamwork. Our expert Data Management and Mailing Services teams work together to ensure that your printed pieces are perfectly addressed, sorted, and entered into the mail stream. We make mailing direct mail campaigns easy for you. By handling all of the data management and mailing services you’ll need under one roof. See, easy!

Direct Mail Postcards

1. Sortation & Discounts

On every mailing we always check the deliverability of your list, correct any addresses that don’t standardize, and sort your mail to USPS rules including NCOA, CASS, and PAVE certifications. Then we create a distribution plan that maximizes postal discounts.

2. Delivery Sequencing

In order to get the lowest postage rate possible for your mailing, it must be prepared in the proper order for delivery sequence. This makes it easier and quicker for the Post Office to process your mail, earning you lower postage rates. Score!

Direct Mail Postcards

3. Applying Direct Mail Data

Once your list is squeaky clean, presorted, and sequenced it’s put into a mailing file to add the recipient address, postal barcode, and other required data points to each piece. This ensures that all required data is visible and gets the USPS stamp of approval!

4. Sort & Tray the Mail

After your mail is addressed it needs to be sorted and placed in postal trays. This is a critical step in the process as the order of the mail in these trays is what verifies your mail and qualifies you for discounts.

Our Top Mailing Services


Folding is truly underrated. These machines can turn a flat piece of paper into almost any self-mailer or direct mail letter you can imagine! They allow for many different formats to be made: tri-folds, bi-folds, letter folds, and even multiple folds on the same piece. They produce pieces with crisp edges folded to your exact needs. They can also score and glue inline!

direct mail postcards
direct mail solutions


Inserting machines work magic. They take any folded piece or loose sheet and automatically insert it into different sized envelopes, including custom sizes, all while maintaining speed and accuracy. These high-volume inserters also seal the envelope inline. Can you say signed, sealed, and delivered?

Mail Anywhere Permits

Don’t have a mailing permit? No problem, use our Mail Anywhere service – lots of customers do! As a USPS Full-Service mailer, we meet the high-quality thresholds for electronic mail verification. This allows us to participate in the Mail Anywhere program so we can use the same permit at any USPS facility. You can use our Mail Anywhere service for First Class, Non-Profit and Standard mail classifications. It’s a pretty great feature for you and us!

direct mailing company

What Makes Different?

We’re not your typical direct mail company! As a third-generation, family-owned business, we specialize in providing high-quality printing and mailing services for companies that believe in the power of direct mail marketing. We’re a responsive bunch and seamlessly adapt to your workflow and only operate with honesty and integrity in all we do. We also bring you the following:

Award-Winning Customer Service

Direct Mail Postcards

Our 1-to-1 approach makes sure that your projects are paired with a direct mail expert. You always get a quick response from a real person, every time you reach out. No bots, no long wait times, ever. And we're proud to be backed by the gold standard of customer service recognition, The Stevie Awards®.

On-Site USPS Verification

USPS direct mail

Rest easy knowing that your direct mail projects meet regulations and leave our facility ready for the mail stream immediately upon arrival at the USPS. This saves your campaign an average of 30 hours of wait time at the USPS.

Print & Mail In-House

direct mail plan

When you work with us, your entire campaign is printed and mailed in-house, all under one roof. Right after your project is done printing it goes directly to our mailing team for full addressing, sorting, etc. No need to manage your print and mail separately.

Ready to Get Your Custom Quote?

Data & Mailing FAQs

  • image/svg+xmlimage/svg+xml
    How long does it take for mailings to be delivered to mailboxes?

    Depends on quantity, format, where you’re sending it. We’re in Phoenix, AZ, so Marketing Mail, letters and flats, take two days to get to CA and 10 days to get to New York. We also give you the option to Drop Ship, which reduces delivery time.

  • image/svg+xmlimage/svg+xml
    Where can you mail to?

    We can mail anywhere in the world that has a postal system because of our Mail Anywhere Permit. But almost all of our campaigns are sent within the United States.

  • image/svg+xmlimage/svg+xml
    How do you keep my postage costs down?

    There are a handful of things we check for you to make sure you’re getting the lowest postage rate possible! Such as checking the design of your piece to make sure it is compatible with USPS, make sure your mailing format is categorized properly within the USPS system, and ensure your list is processed accurately and that it has been validated (CASS, NCOA, etc) to be certain that you’re sending to accurate addresses.

  • image/svg+xmlimage/svg+xml
    Can you help me get a mailing list that fits my audience?

    Yup! We partner with the nation’s largest data compilers. Our lists are the most accurate and up-to-date you’ll find. We can add attributes to each record allowing you to match your audience to your list on location, demographics, preferences, activities, and more.

Learn More About Data & Mailing Services is a third-generation print and mail company serving direct marketers of all company sizes for 50+ years. Every member of our team is dedicated to your campaign success. When you join our family of printing and mailing service experts, you get all of the support and none of the drama. is a third-generation print and mail company serving direct marketers of all company sizes for 50+ years. Every member of our team is dedicated to your campaign success. When you join our family of printing and mailing service experts, you get all of the support and none of the drama.

Contact Us